microsoft word keyboard shortcuts to switch text styles

MICROSOFT WORD KEYBOARD SHORTCUTS TO SWITCH TEXT STYLES HOW TO

If it is a common style, tick the Show Recommended Styles Only box to reduce the number of styles to scroll through, or untick the box if your style doesn’t show in the Recommended list. On the Recommended tab of the Manage Styles dialog, set the Sort Order to Alphabetical or whatever order you find easiest to search with. First, Click the Manage Styles button at the bottom of the Styles pane. Not all styles appear in the Styles pane, so if the style you want to assign a shortcut to is not there, you may need to take a couple of extra steps to find it. When we have set up our shortcut how we want it, we just click Assign, then Close, then OK, and the shortcut is ready to be used.įinding a Style that is not in the Styles Pane (You would need to have this new template already created to select it here.) You would only need to change this if you are working on a custom template for use on specific documents. Normally when we make any changes to styles in Word, these are stored in the Normal.dotm template which is default template applied whenever you start a new document. T here is one more setting to look at, the Save Changes In setting. Bold as a character style) Where to Save the Shortcut – Document or Template? Numbered List Ctrl + Alt + K (the K key is next to L for bulleted list)

Here’s some suggestions from our experience: Headings are already Ctrl + Alt + so expanding that to other letters is easier to remember. Office Watch suggests using Ctrl + Alt + for style shortcuts.

You can assign any shortcut combination you like even overriding in-built shortcuts if you never use the original. This one is unassigned, so we can continue and set this as our new shortcut. We’re not sure if we want to lose the existing shortcut, so we b ackspace to delete Ctrl +Q and try Alt+Q instead. If we continue to assign Ctrl +Q to this style, it will overwrite the existing assignment and set the new shortcut to this style. However, as you can see above, we receive a message saying that shortcut is already in use for another style. We have decided that we want to use Ctrl +Q for our shortcut. Put your cursor in the “Press new shortcut key” field and type the shortcut that you want to use. If there is already a shortcut assigned to this style, this will show under Current Keys in the middle section of the dialog. In the Modify Styles dialog that opens, click on Format and select Shortcut Key.

MICROSOFT WORD KEYBOARD SHORTCUTS TO SWITCH TEXT STYLES HOW TO

(If the style you are looking for is not in the list, see section below to find out how to put it there.) Now, find the Quote style in the list, click on the arrow to the right of it, and select Modify. Go to Home | Styles and click the arrow at the bottom right-hand corner of the Styles group, or press Ctr l + Alt + Shift + S.

Let’s say we’re writing a paper that includes a lot of quotations, so we want to be able to quickly and easily apply the Quote style to that text. Mysterious are the ways of Microsoft.Īny type of style can be assigned a keyboard shortcut Paragraph, Character or Linked. We’ve explained the problem with Heading styles which Word installs for Heading 1 to Heading 9 but only in-built shortcuts for the first three heading styles. You may be familiar with using keyboard shortcuts to such has Ctrl +B or Ctrl +I to quickly change text to bold or italic but those don’t apply styles, just individual character formatting. You’re not limited to the in-built shortcuts for Normal and a few Headings. You can set up your own shortcuts to quickly apply any style in Word.

Microsoft word keyboard shortcuts to switch text styles